ABOUT PAO ORGANISATION

This office is headed by the Dy. Controller of Defence Accounts and is assisted by 7 Accounts Officers. The major Sections in the Office are-

1. Admin section.
2. Admin Pay Section
3. Central Control Section.
4. Imprest Section. (I & II)
5. Ledger Groups (1 through 10)
6. Review Section.
7. DO II Cell.
8. Non Effective Group.
9. Record section. 
10. EDP Centre.
11. Libraries (Total of 5 record libraries including the NE records.)

1 & 2 ADMIN SECTION / ADMIN PAY SECTION : 

Serve the requirements of Personnel Management and payments to the Officer & Staff of PAO GREF.

3. CC GROUP.

This section controls & co-ordinates the various claims of work done in Ledger Groups of PAO GREF. It also co-ordinates the flow of the documents from Ledger Group to EDP & vice versa.

4. IMPREST SECTION (I & II)

The main functions of this section are as under :-

(a) Receive Audit & compile Imprest Account.
(b) Forwards ACRs, FRMOs & Fund Debit vouchers of Gref Officers / Personnel to EDP Centre duly processed.
(c) Issue cash requisitions to Imprest Holder for drawal of Advances from Cash Assignment.
(d) Allot Imprest Account Number to newly raised Imprest Holder.

5. LEDGER GROUPS.

The Ledger Groups in PAO have been organised Project / Task Force wise for easy location of IRLAs & convenience of compilation of Receipts & Charges of GREF expenditure.

Functions :-

1. Opening & Maintenance of IRLAs.
2. Final Settlement of Pay & Allowances and other retirement benefit in respect of GREF Officers / Personnel on becoming Non-effective.
3. Scrutiny & Passing of Part Final Withdrawal Claims and issue of Payment Authority thereof.
4. Settlement of Discrepancies.
5. Despatch of Quarterly Statement of Accounts/Form 16.

6. REVIEW GROUP

This section will conduct regularly an intelligent scrutiny of the work done in this office. This section will function as an aid to the Ledger Auditors and will work in close accord with the Ledger Groups. A concurrent review will be conducted over all the IRLAs maintained by the Ledger Group & when individuals become N.E. their Pay Account will be reviewed cent percent from the date of last review upto the date of N.E. before the final balance is released.


7. DOII CELL

DO Part II orders will be received centrally in DO II Cell from Record Section. They will be scrutinized as per SB00 1/91 and sent to EDP in batches. All the DO Part II orders are entered in Watching Registers maintained unit wise to watch the continuity of DO Part II orders received.

8. NE GROUP

This group maintains the IRLA of all Gref Personnel & Officers who retired from service and whose payment is finalized and payment authority is issued. Discrepancies arising after the payment of final Pay & Allowances will be scrutinized and necessary action is taken by this group. It also deals with supplementary / post retirement claims e.g. Pay & Allowances on account of Promotion, Arrears of Increments, SDA, Bonus, Encashment of EL etc. 

9. RECORDS SECTION

It deals with the receipts & despatch of all DAK.

10. EDP CENTRE

EDP section provides full computer support to rest of the office. It has well equipped computer centre. Most of the work in the Office is computerised and it is the responsibility of the EDP Section to ensure that the processing of the entitlement of the GREF Officers & Personnel’s is done timely. This section generates Quarterly Statement of Accounts, compiles the Abstract of Receipts & Charges and all MIS Reports.


11. LIBRARIES

This office is maintaining 5 Record Libraries.

a) Effective IRLAs segregated upto 1/1/1996.
b) Fund Library - CCO9 file maintained upto 96-97.
c) Non-effective cases - old cases.
d) Non-effective library- current cases.
e) ACR, FRMO Library.